Subscriptions shall be fixed yearly at the AGM, the rates shall be for the period commencing on the date of the AGM and ending on the date of the following AGM.

5. Administrative and Financial Year

i) The Administrative Year of the Society shall be the period commencing on the 1st July and ending on 30th June the following year.

ii) The Financial Year of the Society shall be the period commencing 1st July and ending on 30th June the following year.

6. Election of Officers and Committees

a) A General Committee shall be elected by paper ballot at the AGM consisting of the following:-

i) Chairman

ii) Vice Chairman

iii) Honorary Secretary

iv) Honorary Treasurer

v) Honorary Public Relations Officer

vi) Honorary Membership Secretary

vii) Four other members

b) A Social Committee shall be elected at the AGM consisting of six members one of which shall be a member of the General Committee

c) The General Committee shall appoint an Honorary Auditor who shall be independent of the Society

d) The General Committee may appoint other Honorary Officers for other minor duties within the Society

7. Meetings

a) The Annual General Meeting shall be held as far as practicable in March, when the minutes of the previous AGM shall be signed.

b) The General Committee shall meet as necessary

c) The Social Committee shall meet as necessary

d) A Special General Meeting may be called at any time by the Officers and General Committee or on receipt by the Hon Secretary of a written request signed by ten members of the Society.

e) A quorum for an AGM and an SGM shall be fifteen members (including five members of the General Committee)

f) A quorum for meetings of the General Committee shall be five

g) A quorum for meetings of the Social Committee shall be three

h) A any meeting, the votes being equal, the Chairman shall have the casting vote in addition to his/her vote as a member

i) The minimum age for voting shall be eleven years

j) Only paid up members present at the meeting may vote.

8. Honorary Secretary’s Duties

The Hon Secretary shall take minutes of General Meetings and General Committee Meetings and act under the discretion of the General Committee. The Hon Secretary shall give notice of not less than 14 days to members to whom it applies of AGMs and SGMs.

9. Honorary Treasurer’s Duties

The Hon Treasurer shall be authorised to use Society funds to pay all debts on account of the Society. All cheques to be signed by any two of the following Officers:- Chairman, Hon. Secretary, Hon. Treasurer. Five members of the General Committee should be in agreement before the Society’s money is committed subject to the Treasurer’s confirmation that sufficient funds are available.

10. Honorary Auditor’s Duties

The Hon Auditor shall examine and certify the financial records of the Society each year.

11. Income, Property and Management of the Society

i) The Officers and General Committee shall have the power over Finance and Property and generally control the management of the Society. They shall also have the power to fill any vacancy that may occur. The General Committee shall have the power to deal with any matter not covered by the Constitution.

ii) The Income and Property of the Society shall be applied solely towards the promotion of the objects and aims of the Society and no portion shall be paid or transferred directly by way of profit to the members. Provided that, nothing shall prevent the payment in good faith of remuneration to any member in return for any services actually rendered to the Society.

iii) Insurance to be carried to cover third party risks, property, effects and personal accident.

12. Dissolution

The Society may be dissolved by resolution at an AGM or SGM and any net assets disposed of to charity at the discretion and choice of the Officers and General Committee

13. Alterations of Constitution

This Constitution shall not be altered or rescinded except by Resolution at an AGM or SGM of the Society. Such alterations to be effective forthwith.

The Watlington Players Rules

1. Appointment of Producers

The General Committee shall choose the type of production and appoint a producer as necessary, whose attention will be drawn to the production check-list. The producer, if he so desires, shall be co-opted onto the General Committee as a non-voting member for the period of that production. The producer’s suggestions will be considered by the General Committee. The producer shall have the right to enlist the services of performers from outside the Society, but only with the permission of the General Committee. The General Committee to exercise discretion subject to Constitution 11(i)

2. Appointment of Stage Managers

The stage manager appointed for any production shall have entire control of all stage arrangements, subject to the authority of the producer.

3.

The General Committee shall plan the productions for twelve months ahead

4.

Following the casting of a production all unsuccessful applicants be thanked for attending and invited to help in other ways. Also cast list to be given. Where productions have auditions then all applicants must be informed in writing with provisional cast list

5.

For all productions the cast may be required to purchase their own scripts and vocal scores at the discretions of the Society. When purchased by cast members scripts and vocal scores become their property When purchased by the Society they remain the Society’s property and must be kept in good order and returned after the production. Where cast members wish to retain scripts or vocal scores they may be purchased from the Society. Scripts or vocal scores not returned or returned in an unusable condition will be charged to cast members. Where scripts and vocal scores are hired to the Society they remain the property of the publishers (sic) and must be kept in good order. They must be returned after productions and any scripts or vocal scores not returned or returned in a damaged or defaced condition will be charged to cast members.

6.

Member for the purposes of insurance cover will be “Fully paid up members and all persons authorised by this Society to participate or assist in any production, to whom temporary membership has been granted.”

7.

The Society will not normally consider persons under the minimum age of eleven years for parts in productions. Persons appointed under this age to be at the discretion of the Society

8.

Priority bookings by members must be paid for at the time of booking.

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Please let us know of any ideas you have for future productions. We would love to hear any suggestions! If you are interested in Directing or being a Musical Director please contact a member of the Committee. We are also happy to hear from budding new directors to assist on shows and gain further experience, just give us a call or come to one of our rehearsals and say hi.